VENDOR RULES & GUIDELINES
Some Changes To This Years Rules & Guidelines
Note: For Space At Berwyn or Franklin Mills Just Call For A Reservation:
215 – 625 – FLEA (3532)
No Need To Fill Out An Application For The Berwyn or Franklin Mills Flea Markets
For Our Antique & Vintage Markets
Please Read Our Rules & Guidelines Below Then Download The Vendor Application Form
Vendor Set Up is 5AM til 7:30AM for Outdoor Vintage Markets downtown.
Vendor Set Up for Berwyn is: Fridays 11AM – 4PM or Saturdays or Sundays 8AM – 8:30AM
Indoors at Berwyn – $50 for the day 15 x 10 space (Load In On Friday)
$25 for the day 15 X 5 space (Load In On Friday)
Outdoors at Berwyn – $20 under our shaded canopy 20 x 8 space
Franklin Mills: $30.00 per parking space as a daily vendor. Just get in line by the Burger King 5AM – 8AM and pay your rent when you get to the front of the line. If you’d like to be a monthly vendor just call: 215 – 625 – FLEA (3532)
Antique & Vintage Markets Downtown: $80.00 per space. Either 2 parking spaces if we set up on the street 18 X 16 or if we’re on the sidewalk your space is approx 16 X 8 but you get both sides of the sidewalk
Vendor Reservations & Payment
No Application Needed For Berwyn or Franklin Mills
For Our Antique & Vintage Markets Downtown:
Print Out & Fill out the Vendor Application Form at the bottom of this page
Postdate your check for the date of the market for $80.00 made payable to:
Phila Flea Markets
Mail To: Phila Flea Markets
270 Swedesford Road, Berwyn, PA 19312
(Be sure your phone number is on your check)
In The Event Of Inclement Weather, Call our 24 hour weather info line or log onto our web site for updated info: 24-Hour Info Line: 215-625-FLEA (3532) www.PhilaFleaMarkets.org
Add Your E-Mail Address To Our Mailing List At: PhilaFleaMarkets@aol.com To Receive Our Current Flea Market Schedule and Vendor Application on line as well as reminders 2 days prior to each market.
Advertising & Marketing
Phila Flea Markets (PFM) advertise thru e-mail lists*, mailing lists*, newspapers, on-line and social media. PFM will not ever sell or share our mailing lists with any outside business or agency.
1-Day Cancellation Notice is required. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com deadline Is The Friday before any scheduled flea market by 6pm. We will document your check # in our system, shred your check and confirm your cancellation by e-mail and/or phone. Only money orders will be returned by mail.
If You Do Not Cancel In Advance
Or, if you are marked as a no show, you are not entitled to a refund. If this occurs, your payment will be processed as a donation. If your check is returned for any reason and is not promptly paid, you may be banned from future flea markets (see Returned Checks).
Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone #. Call our 24 hr voice mail at 215-625-FLEA (3532) or send e-mail to PhilaFleaMarkets@aol.com
If you are selling prepared food, you must mail us a copy of your valid operating licenses at the beginning of the season. Phila Licenses & Inspections (L&I) requires that you display your original licenses during operating hours. You must have the following licenses in order to sell food within the City of Phila:
- Business Privilege License (1x fee),
- Sidewalk Vendor License and
- Food Handlers / Commissary License.
What To Bring & What To Wear
Bring your own tables, folding chairs, paper or plastic bags for merchandise, a trash bag or box and plenty of bottled water. If the weather is very hot, bring along a hat/visor, sunglasses and sunscreen. Wear old clothes and comfortable shoes.
When To Start
Come out early. Some of your best sales may come from Early Birds or other vendors before the flea market even opens.
How To Price
Make sure all of your items are clearly marked with a price tag. Do not make your customers ask for prices. If you are busy with another customer, you could lose a potential sale. Price your items to move. A true flea market shopper loves to bargain! A price guideline is 10-15% of the original retail price with the exception of antiques and collectibles.
Note: Bring at least $20 in $1s and $5s to get you started. Also, bring quarters if you plan to price anything under $1. An apron with deep pockets will serve as a good money holder.
You are on our permanent mailing list if you received this information thru e-mail or regular mail. Promptly inform us of any change of address (COA), duplicate mailing, name change, new e-mail and/or new phone number.
In February of each year, shoppers and vendors will receive e-mail from PhilaFleaMarkets@aol.com with a link to our web site www.PhilaFleaMarkets.org which will include our (1) Rules & Guidelines, (2) Schedule and (3) Vendor App. You will also receive e-mail reminders the day before each scheduled flea market.
Note: If We Have Your E-Mail Address You will not receive regular mail. To switch from regular mail to e-mail, send e-mail to PhilaFleaMarkets@aol.com Do not forget to include your first/last name and mailing address along with zip code.
Vendor Conduct – No Soliciting * No Loud Music * No Hawking
Soliciting – Distribution and/or solicitation of political or religious materials or any service type businesses are not permitted during any flea market. Beneficiaries are excluded from this policy and may use our Information Table.
Loud Music – Vendors may not play loud music at their assigned space. Music must be kept to a minimum so that your neighbor on either side of you cannot hear it. If you are warned twice in the same day to turn down your music, the 3rd time your radio / cd player will be taken from you and returned at the end of the market or you will be asked to leave and will be informed not to return to any of our future markets!
Hawking – (Yelling To Customers Walking By Your Booth – For Example: “Hey – Everything Is Negotiable or Buy 2 and Get The 3rd One Free” Is Not Allowed At The Market At Anytime!
For Outdoor Markets In The City
You may park your vehicle at your assigned vendor space. Curbside parking spaces are not guaranteed. Please do not park in another vendors parking space if your space is taken by a neighbor. If your parking space is taken by a neighbor that did not move their vehicle the night before, temporarily double park to unload, then park in a nearby parking lot or on another block. No Parking notices are posted 2-3 days prior to each flea market. Unfortunately, some neighbors do not comply. PFM is not responsible for parking lot fees, parking tickets and/or towed vehicles.
PFM will not rent, sell and/or share your information with third parties.
All vendors must be available for the scheduled rain date. Do not make a reservation if you have other commitments on the rain date. Reservations are processed in postmarked order. Use First Class mail. Do not send certified, overnight and/or registered mail. E-mail and/or phone reservations are not accepted.
PFM is not responsible for any damage and/or theft of property. Make sure that your vendor space is properly staffed at all times. We recommend you bring along someone to assist you at your vendor space.
PFM is not responsible for lost and/or misdirected mail. Please make sure we have your correct regular or e-mail address.
PFM accepts local, valid bank checks, business checks, personal checks or money orders, Credit Cards and VENMO for vendor space. Cash is only accepted for last minute reservations or walk ups the day of the market (space permitting). Payments will not be accepted before a new season officially opens. Payments will only be accepted after the flea market schedule is distributed by e-mail. normally around mid Feb.
To be placed next to a friend or another vendor, mail your payments together in just one envelope with separate signed vendor apps. Also, be sure and check your space assignments and do not assume that you will always be in the exact same space as you were in previous markets.
- Choose the dates you are available to attend (incl rain dates.) Mail your payments, just 1 self addressed stamped envelope and just 1 signed vendor app in the same envelope. Do not mail multiple applications or multiple self addressed stamped envelopes. If you have E-Mail you do not need to send a self addressed stamped envelope!
- Important: Post Date All Checks for the date of that market so your check does not become stale dated by the end of the season. This will also serve as an indicator to us, which markets you are reserving for.
- Make separate checks for each market. Pay to the order of Phila Flea Markets. If you have to cancel, your payment can be applied to another flea market.
- Helpful Hint: Send all of your separate post dated checks for all the Flea Markets you would like to attend at the beginning of the year in one envelope with just one vendor app. All Flea Markets sell out fast!
- Write your area code and phone # on all checks.
- If you do not have E-Mail then please enclose just 1 self addressed, stamped envelope: (SASE) in order to receive your space assignments. Remember to place a first class stamp on your SASE. No SASE? Your reservations will be delayed in processing. You will receive your assignments faster if you use e-mail.
- Include your first/last name with return address on the front of the envelope. Do not staple payments to vendor app. Remember to place a first class stamp on your envelope as well as your SASE.
Space Assignments For Markets In The City
Outdoor curbside spaces are approx 16 Feet in Length x 16 Feet Deep (parking space incl). Wall spaces are approx 16 Feet in Length x 8 Feet Deep (parking space not incl). After you receive your space assignments, promptly place your spaces numbers on your calendar. At some locations you will not receive a space assignment as vendors are lined up in rows as they arrive.
Note: Due to the popularity of these markets and in an effort to accommodate everyone, you may not receive a space assignment for every market you mail in for. If you do not receive a space assignment for any market your check will be placed on the waiting list. If you do not get placed your check will be shredded.
We will do our best to accommodate special requests. However, we do not guarantee that special requests will be honored (see Vendor App).
Antique & Vintage Markets
Tables Are Not Provided. Post Date All checks For the Date of That Market. Make Separate Checks for Each Market But Mail In Just One Envelope Along With Just One Vendor App.
Make All Checks Payable To: Phila Flea
Vendors keep their individual sales.
PFM does not guarantee vendor sales (see Helpful Hints).
Payments will still be accepted after any market is sold out. If this happens, you will be placed on our Waiting List. If we receive a cancellation, we will contact you by e-mail and/or phone. If you are not placed, your payment will not be processed & your check will be shredded. Money Orders will be returned (see Cancellation Policy).
If your payment is returned for any reason, you are liable for bank fees as permitted by law. You are required to inform us if your account has been closed.
Safety & Security
Here is a brief list of items that are regulated by the Phila Police Dept (PPD). These items cannot be sold!
- No prescription or illegal drugs or drug paraphernalia – Including, but not limited to: containers, head shop items, pipes, rolling papers or similar items.
- No weapons or weapon accessories – Including, but not limited to: brass knuckles, guns (collectible, new and/or used), sling shots or similar items.
Other Restricted Items
Phila Flea Markets absolutely restricts the sale of any form of merchandise that may be offensive to anyone such as: Nazi paraphernalia, Neo Naza paraphernalia, and Black Americana. Also, bootleg audio/video tapes, bootleg CDs/DVDs, brand name counterfeit merchandise such as clothing, jewelry, handbags etc, fireworks, explosives or other hazardous materials, stolen merchandise, live animals including puppies, kittens, or any type of reptiles, turtles or fish are not permitted!
No Portable Heaters (Indoor Markets Only)
Vendors are not permitted to run portable heaters at their space during our Indoor Markets. This causes a strain on the buildings power grid and trips circuit breakers which cause the building to lose power.
Flea Market Management reserves the right to have vendors remove items from their display which they feel are inappropriate. You are subject to arrest, fines and/or imprisonment if you display and/or sell illegal items. merchandise could be confiscated by the proper authorities.
Set Up, Market Hours, Closing & Clean Up
Set Up Time
5AM til 7:30AM for outdoor markets downtown. All vendors must arrive by 7:30AM.
Franklin Mills 5 – 7:30AM
Berwyn 8AM – 8:30AM
Failure to comply will result in losing your space assignments. No exceptions. If you are late, you may be placed in another location (space permitting). If you cannot be placed, you agree to forfeit your space assignment. Your payment will be processed as a donation.
Outdoors 8AM til 4PM. All of our flea market locations are located in densely populated residential areas. Respect our neighbors by keeping noise levels to a minimum at all times. No honking horns! No loud radios! No yelling!
For Indoor or Outdoor Markets please do not break down before 3:30pm. Do not leave before 4pm.
Vendors are required to leave their spaces clean. Trash cans and dumpsters are provided. Please bring your trash to the nearest trash can nearest your space.